- We support responsible travel to service-learning sites. To be eligible for travel support, we require that students carpool. This lessens our impact on the environment and ensures that we will have sufficient funds to continue supporting student travel to service-learning sites. The CCBL will provide assistance to students who are looking for a carpool partner. Exceptions to this rule may be granted to students who seek support from CCBL and are still unable to make reasonable carpool arrangements. Students are of course welcome to drive to their sites without seeking an option for carpooling, but this will make them ineligible for travel resources. Requests submitted for individual travel without prior approval from the CCBL will be denied.
- To request assistance with finding a carpool, contact the Center for Community-Based Learning. Either the ACE (student worker) for your site or Tayler Keitzer (email@example.com) can assist you with this.
- Visit the CCBL Community Partner Map to see what other sites are located near yours.
To Request Travel Assistance for gas when using your own vehicle you MUST:
- Submit proof of insurance: Iowa law requires you to carry proof of insurance in your vehicle; it’s probably found in your glove compartment. Make a photo copy of the card and submit it to Liz Vande Kieft at Campus Box 0112 or bring your card to the Center for Community-Based Learning Reception Area in the Roe Center, suite 227 and Liz can make a copy for you. Please be sure the card has not expired and is your most recent copy. Requests for travel assistance will not be granted until proof of insurance is received.
- Submit your information to the shared travel document: All students requesting travel assistance must provide their travel information to the shared carpool document before travel assistance can be granted. To access the document log into Mycentral or contact the CCBL office.
- Submit requests for travel assistance: College policy dictates that requests for travel expenses must be submitted no later than 60 days after the trip is made. No requests will be honored if received more than 60 days after your trip. Most students find that it is easiest to request travel assistance monthly or every two weeks but you may submit weekly if you prefer.
- You must submit your request on-line by 8 a.m. Monday to receive a check the following Monday.
- Do not request travel assistance for trips that you plan to take—travel assistance can be made only for trips that you have actually taken.
- Requests will be accepted through the Friday of finals week at the end of the semester. Requests submitted later will not be considered.
- If you submit a request for travel assistance but have not yet turned in a copy of your proof of insurance, your request will not be considered submitted until your proof of insurance has been received.
Travel assistance form
Travel assistance amounts are as follows:
Note: It is academic dishonesty to request travel assistance for a trip that was not made, thus requests may be audited at any time and will be cross-checked with the student’s signed orange log at the end of the semester.
Whether you drive a college vehicle or your own, we expect that you not drive when the roads are hazardous. Service-learning partners understand the importance of safety and will excuse this absence, but you must call to let them know that you are not coming.
To Reserve a College Vehicle
We understand that not all students have access to a vehicle on campus. To ensure that all students have the opportunity to serve at out-of-town sites, we provide access to college vehicles. The use of college vehicles is reserved for those students who do not have a vehicle registered on campus. Exceptions to this rule may be granted for extenuating circumstances presented to the Director of the Center for Community-Based Learning.
- Register as a college driver: Take your current driver’s license to be copied to facilities planning and management located on Broadway across from the Maytag Student Center.
- If you are registering after September 30th of each academic year you must provide a certified driving record from the Iowa Department of Transportation each year:
* Instructions and PDF request form for you to print and send provided below.
- Reserve vehicle: Contact Liz Vande Kieft at ext. 7477 or firstname.lastname@example.org to reserve a vehicle.
- Vehicles are limited, the sooner you request the better your chance for getting a reservation.
- If you plan to travel the same day and time each week a reservation can be made for this entire time. If have to cancel your reservation for any reason be it weather related, sickness or personal—you MUST contact Liz and let her know you will not need the vehicle for that particular date as well as notifying your service-learning site that you won’t be there.
Iowa DOT certified driving record form
*Print and complete the Cover sheet, Part A and Part D. Use your home address (the address that is on your license) for Part A and use your campus address including your box number on the cover sheet. Print your full name at the top of the pages where requested. Send the completed and signed form along with a photocopy of your drivers license to the address below along with your check for $5.50 made to Treasurer, State of Iowa. When you receive your certified driving record, please take it to Facilities Planning & Management office to register as a college driver. We know that this is a confusing form and that you may have questions about it. Feel free to contact Liz or come to the Center for Community-Based Learning where we will have all the forms plus a pre-addressed envelope and can help you with your submission. We apologize that we have to require this but it is a necessary legal step if you are going to use a college car.
Iowa Department of Transportation
Office of Drivers Services
P.O. Box 9204
Des Moines, Iowa 50306-9204