Datatel Projects                                                                                       Revision Date:  11/18/2008

 

To-Do Items:

  1. Colleague Advancement project (Target start date is June, 2008, with a target live date of June, 2009)  {all departments, Alumni/Development/Advancement staff, Carol, Keith, others as needed}
  2. Need to coordinate/enforce data entry standards. Who can change things, what format to use, etc.  {various departments, Administrative Computing Staff}
  3. Review and tighten up mnemonic security (ASAP)  {various departments, Carol}
  4. Field level security for the Social Security Number and other “sensitive” data fields  {all Departments, Administrative Computing Staff}
  5. Blackboard Integration. Update picture rosters more than once. Add more information to the roster. Update class rosters more often. (Maybe use snapshot integration)  {Matt, Keith, Paul, Deb}
  6. Better/easier reporting tool -- this was mentioned several times (being considered)  {all Departments, Administrative Computing Staff, Lee}
  7. Look into a document imaging system such as Imagenow to store academic records, miscellaneous reports, etc. in a more “green” and permanent manner.  {various departments, IT Services Staff}
  8. Send email from the Datatel system -- correspondence, etc. (some simple things are possible, more would be nice)  {interested departments, Administrative Computing Staff}
  9. Implement ActiveCampus  {interested departments, Administrative Computing Staff}
  10. System to store a “secret word” for a student in order to know whether or not to give out information to a caller and to be used for a password for the above item {several affected offices, Matt, Keith}
  11. User training classes -- especially for queries and reports (Some QueryBuilder training has occurred, we will need to see if more training is needed in the future.)  {Carol, Paul}
  12. Look into using Stored Computed Columns for reporting on Major GPA, etc.  {various departments, Paul, Keith}
  13. Mass updates using a savedlist for things such as sources, mail rules, etc.  {various departments, Administrative Computing Staff}
  14. Automatic updates on things such as sources based on a trigger such as when a student graduates.  {various departments, Administrative Computing Staff}
  15. Determine if we are using the Datatel software to the best of its capabilities (ongoing assessment)  {all departments, Administrative Computing Staff, Lee}
  16. GLB Act work  {Jean Vander Wert, Keith}
  17. Some modifications to the “header block” information  {various offices, Keith}
  18. Look into additional functionality of the CBORD one-card system  {various offices, IT Services Staff}

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  1. Develop an online Graduation Application system  {Academic Records Staff, Matt, Keith}
  2. Set up an online secure form for students to submit and check on address changes  {Academic Records Staff, Matt, Keith}
  3. Develop an Academic Records web page  {Academic Records Staff, Jacob Oyen}
  4. Use more services from the National Student Clearinghouse for tracking students. This will involve submitting more information to them than we currently submit.  {Academic Records Staff, Financial Aid Staff, Administrative Computing Staff}
  5. Room scheduling software such as Schedule 25  {Academic Records Staff, IT Services Staff}
  6. Online request form and payment for transcripts (may do this through a clearinghouse)  {Academic Records Staff, Matt, Keith}
  7. Create stored computed columns somewhere using the information on the degree audit work files to facilitate production of lists of pertinent degree audit information.  {Academic Records Staff, Paul, Keith}

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  1. Allow admitted students to pay their enrollment deposit online  {Admission Staff, Controller Office Staff, Matt, Keith}

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  1. Online form for registering and paying for events, homecoming events, etc.  {Alumni/Development Staff, Matt, Keith, Carol}
  2. Automate payroll deductions for gifts  {Alumni/Development Staff, Payroll Staff, Carol, Keith}
  3. Continued enhancement of the Alumni Online Community  {Alumni/Development Office Staff, Career Center Staff, Matt, Keith, Carol}
  4. Set up a method to send email to a large group of alumni/friends  (on hold until after CA project) {Alumni/Development Staff, Matt, Jacob, Carol, Keith}
  5. Look into importing event registrations into the Activities & Events module (on hold until after CA project, may not be possible)  {Alumni/Development Staff, Matt, Carol, Keith}

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  1. Set up an online ordering system with Copy Connection  {Campus Services Staff, Matt}
  2. Web request form for Scheduler Plus  {Campus Services Staff, Matt, Paul}

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  1. Web Page and online application work for the Study Abroad programs (ongoing as programs change)  {Central College Abroad Staff, Matt, Carol}
  2. Set up an Online Community for Study Abroad alumni  {Central College Abroad Staff, Matt, Carol, Keith}

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  1. Look at using the Pay Advices functionality of WebAdvisor or some other way to present pay advices online rather than printing them.  {Controller Office Staff, Human Resources Staff, Carol, Matt, Keith}
  2. System to provide 1098T’s online and via email – similar to AR Statements  {Controller Office Staff, Matt, Keith}
  3. System to provide W-2’s online and via email – similar to AR Statements  {Controller Office Staff, Matt, Keith}
  4. Look into setting up AR refund checks and AP payments for travel expenses to be direct deposit instead of using a paper check  {Controllers Office Staff, Administrative Computing Staff}
  5. Look at the issues dealing with refunds. We need to try to figure out what is built into the Datatel software for refunds. Look at the process to transfer funds between AR types. Look at the situation with using “terms.”  {Controller Office Staff, Paul, Keith}
  6. Online monthly payment plan application form including a PIN for an electronic signature  (need to explore legality of this)  {Controllers Office Staff, Matt, Keith}
  7. Import audit reports from the Trial Balance system into Excel (some done, but more needed)  {Controllers Office Staff, Paul}
  8. Improve the Controllers Office Staff Web Page  {Controller Office Staff, Jacob Oyen}
  9. Print a report at the end of the year for total interest and average rate of interest on SAFE Account statements (By the end of 2007)  {Controllers Office Staff, Paul, Keith}
  10. Look into automating AR finance charges  {Controller Office Staff, Paul, Keith}
  11. Create an H.S.A. submission file  {Controllers Office Staff, Carol}
  12. Update MyBill process to pass to SallieMae the ID number and the amount  {Controller Staff, Matt, Keith}
  13. Use Communications Management for accounts receivable  {Controller Office Staff, Paul, Carol}
  14. The Fixed Assets module needs some work. Need to look at what is available in the Datatel system for Fixed Assets that we are not yet using.  {Controller Office Staff, Paul}
  15. Positive Pay for Payroll Checks (on hold, Marion County Bank does not do this yet)  {Controllers Office Staff, Keith, Carol}
  16. Online payment agreement for accounts receivable (on hold, need to explore legality of this)  {Controllers Office Staff, Matt, Paul, Keith}

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  1. MP2 replacement (support for current version runs out at the end of 2006)  {Facilities Staff, Paul, Keith}

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  1. More Web Advisor tools for Financial Aid, especially the loan processing and award acceptance workflows  {Financial Aid Staff, Paul, Matt, Keith}
  2. WebAdvisor access for admitted students to see aid award, accept/reject awards, etc. Maybe the admitted student portal would be an option. (by March, 2009)  {Financial Aid Staff, IT Services Staff}
  3. PLUS Loan disbursement notification for parents through Communications Management  {Financial Aid Staff, Carol, Keith}
  4. Improve the Financial Aid Web Page  {Financial Aid Staff, Jacob Oyen}

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  1. Present the “total employee compensation statements” online rather than printing them.  {Human Resources Staff,  Matt, Keith}
  2. Look into ways to actually print the tuition benefit line item on the “total employee compensation statements” rather than hand writing it on the letters. {Human Resources Staff, Keith}
  3. Look into automating salary letters and possibly presenting them online or via an email  {Human Resources Staff, other affected offices, Carol}
  4. Look into automating the annual salary and hourly pay increases  {Human Resources Staff, other affected offices, Carol}
  5. In the hiring process, put the background check form online (maybe as a fillable form)  {Human Resources Staff,  Matt}
  6. Send out the student worker assignment letters via Communications Management as an emailed letter.  {Human Resources Staff, Carol}

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  1. Online parking permit registration system for students and staff  {Security Office Staff, Matt, Paul}

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  1. Importing ACT test scores (on hold)  {Admission Office Staff, Matt, Carol}
  2. Importing online inquiries from prospective students (on hold)  {Admission Office Staff, Matt, Carol}
  3. System for Advancement to automate the generation and distribution of new call reports and major gift reminders (on Hold)  {Alumni/Development Staff, Carol}
  4. Check if it is possible to do an import into COURSE.SECTIONS to replace manual entry through SECT {Academic Records Staff, Paul, Keith}(on hold)
  5.